MiBaseNZ has created this Booking System to allow admin, members and the public to be able to book a time to visit your toy library. This module is not linked with the Reservation System so toys do not need to be reserved to use it.
Note: if you have the Click and Collect module, you will not need this module. 

Before you can start using this system, you will need to complete three steps first.

Step 1

Ensure your toy library’s opening times have been set up correctly. To learn how to do this read the article Days and Times page. Once set up, these opening times will be seen by admin, members and the public when they go to book a time to visit.

Step 2

Set up the Booking System. To do this go to Reserve -> Booking System

Click on the Settings and content button.

There are six settings to change.
To make these changes click the Edit button alongside each setting, use the arrows or type in your preference and click Save.

Once the settings are changed you must log out and then log back in again for the settings to take effect.

• #300: select Yes for the booking system to be activated
• #301: decide how many members you would like per time slot
• #302: decide how many minutes you would like to allocate to each time slot
• #303: select Yes if you do NOT want the Booking System to be connected to the Reservation System on the Members Website
• #304: select Yes for the booking system to be active on the Public Website
• #305: select Yes to activate the drop-down menu asking members or visitors if they are vaccinated

Select the Go Back button to take you back to the Booking page.

With this part of the setup complete, the module has now added the Booking System page on your Member Website and Public Website, if you have selected this option.

Step 3

Personalise your Booking System page. To do this you will need to edit the title and content of the Member/Public website content page listed under the settings. Once you have made the changes click Save.

This will automatically update the Member and Public Website and the title and content will appear on the Booking System page.

Now that you have set up the Days and Time page and the Booking System page, you are ready to make a booking. The following three articles will tell you how to use the booking system on the Admin Website, Member Website and Public Website.

How to use the Booking System in the Admin Website

How to use the Booking System in the Member Website

How to use the Booking System in the Public Website (article coming soon)

The post Setting up the Booking System Module appeared first on MiBase New Zealand.

Simply go to Reserve -> Booking System

You can see on this page a list of all the bookings made by admin, by members from the Member Website and by visitors on the Public Website.
You can delete a booking by clicking the yellow Delete button alongside it.

To add a new booking, click on the Add booking button.

Fill in all fields from the dropdown menus:

• Borid: lists all your members. Select the member you are making the booking for
• Date: select a date
• Time: lists the time slots that were set up in the Settings and content page, choose a time
• Covid Vaccine: select an option relevant to the member
• Note: type in any notes you think are relevant
  Remember, the note will show up on the Member Website on the My Library page under Bookings

Click Save once all fields have been completed.

You will see the Success message appear underneath. An Error message may appear if there is a problem.
Click Go Back and you will be taken back to the Booking date and time page.

Your booking will now be added to the Booking List. If it is a rather long list, you can search for the member by typing the name in the “MemberName” box.

You can also sort this list by the categories listed depending on your preference. Click the arrows next to the category you want to sort the list by.

You can also download/print the list to PDF and/or Excel by clicking the Export to PDF or Export to Excel buttons.

The post How to use the Booking System in the Admin Website appeared first on MiBase New Zealand.

Step 1

Log in to the Member Website using their login details.

Step 2

Select Booking at the top of the page.

Fill in all fields from the dropdown menus

• Date: select a date to visit the library
• Time: select a time to visit the library
  Note – if there are no times available it means all time slots have been taken for that day and the member will need to select another date
• Notes: type in any notes they think are relevant

Click Save once all fields have been completed. They will see the Success message appear underneath. An Error message may appear if there is a problem.

Step 3

Select My Library at the top of the page.

Scroll down to Booking. They will now see a list of all their bookings.

If a member has made a mistake or would like to change the booking, they will need to delete the booking by clicking the yellow Delete button alongside it and start from Step 2 again.

Once a member has made a booking, a confirmation email will be sent to their email address.

Admin can edit this template to their liking by going to Setup -> Email Templates and editing the template “click_collect_booking “. For more information read the article Booking Confirmation – Email template.

An email will also be sent to the toy library email address informing admin a new booking has been registered.

The post How to use the Booking System in the Member Website appeared first on MiBase New Zealand.

Admin can modify this template to their liking by going to Setup -> Email Templates, searching for “click_collect_booking”, and clicking edit.

Then change the content.

The result is

An email will also be sent to the toy library email address informing admin a new booking has been registered.

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