The post How to use the Company as a Member module appeared first on MiBase New Zealand.
]]>If you are reading this because you are interested in the Company as a Member premium module, feel free to contact us or read more on the Premium Module Page.
This module will allow toy libraries to add a company such as childcare, a recreation centre or a school to their list of members.
Once the module is activated and set up, all you will need to do is add your companies and once added they can use MiBaseNZ just like your members. The only difference between the companies and the members is that the Company List is separate from your toy library’s Member List.
Follow the link to see where the Company List can be accessed.
Follow the link to see how to Add a New Company.
Follow the link to view a Company’s Detail page.
Follow the link to see how to Edit a Company’s details.
Follow the link to see how to Renew a Company’s Membership.
Follow the link to view Expired, Resigned or Locked Companies.
Follow the link to view the Member Website – different home page.
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]]>The post Company List – separate from Member List appeared first on MiBase New Zealand.
]]>The Company List can be accessed from two places:
At the top of the page, you can see an Add New button. If you would like to add a new company, click this button. For further information, follow the link Add a new Company.
Underneath this, you will see three buttons; Export to PDF, Export to Excel, and Documentation.
If you would like to download the Company List you can select to PDF and/or Excel by clicking the relevant buttons. This will export the full list, not a filtered list. If you want to download a filtered list, export it to excel and sort or filter through there. The Documentation button gives you a little summary of the page.
The total number of members is displayed in the top right corner above the table.
You can also sort or filter the list by clicking the arrows next to the heading you want to sort or filter the list by or just type in the search boxes underneath the headings.
So, looking at the above list, you can see the following information for each company:
To view the company’s full list of details, click on the blue View button.
To edit or update the member’s details, click on the purple Edit button.
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]]>The post Add a New Company appeared first on MiBase New Zealand.
]]>Go to Member -> Company and click Add New
This page has a lot of areas to complete. Some are mandatory (*) and others depend on what your toy library would like to use/fill in.
Points to be aware of:
Once you filled in all the data, click the Save Company button.
Note: if you have not completed the mandatory fields, when you click Save Company, a pop-up box will appear to remind you to complete what you have missed.
Once saved you will then see information relevant to the company you have added and that they have been successfully saved. The Membership fee added can be seen on the company’s Payments page.
If you click Send Welcome Email, you will be taken to the Welcome Email template. At the bottom of this page, click the button Send Welcome Email.
If you click OK, you will be taken back to the Company Detail page.
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]]>The post Company Detail page appeared first on MiBase New Zealand.
]]>Just like the Member Detail page, there are a number of ways to access a company’s detail page:
Once you view a company’s detail page, their ID number will appear in the second menu bar next to Members List, as mentioned above. If you decide to go to the Loan page or Payments page their details will automatically appear.
Once you are on the Company Detail page, you will see there is a bit of information. We will break it down into sections and explain it in more detail below.
This is a list of all the information that has been saved for this company either when adding new or when updating/amending in the Edit Company as a member page.
The same as above, these are the details of the two referents for the company which has been saved either when adding new or when updating/amending in the Edit Company as a member page.
The pink Edit button, when clicked, will take you to the Edit Company as a member page where you can change their details.
Next to that is the Send Welcome Email button. Clicking this will take you to the email page where you can view the email before scrolling down and clicking send.
Underneath that is the membership information as well as the login details for the Member Website.
Here you will see the list of toys the company is currently hiring. By hovering your mouse over the blue button, the image of the toy will appear. Clicking the button will take you to the toy’s detail page.
This is a list of current reservations for the company. These can be made by admin or the company’s referents can do it for themselves in the Member Website.
The reservation can be deleted by clicking the pink Delete button. It can also be deleted in the Reservation List page or the company’s referents can do it for themselves in the Member Website under the My Library page.
Important! This section will be visible only if the Reservation system is active in MiBaseNZ.
A list of pieces the company has lost when hiring a toy. The company can also see this list on the Member Website.
A list of all the toys the company has hired out since starting with the toy library.
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]]>The post Editing a Company’s Detail page appeared first on MiBase New Zealand.
]]>There are two ways to access the Editing Company page:
You will see all the areas that have been filled out. The only information that is mandatory for this page is the fields with the red asterisk (*) next to it. The rest is up to the company to disclose if they wish.
Your toy library will probably require much more information than that so it is up to you to ask for this information from your companies when they sign up.
This page lists exactly the same fields as the Add a New Company page. Follow the link for more detailed information for each field.
The only difference between the pages, however, is the Renew Member button and the five fields under Other info outlined below.
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]]>The post Renewing a Company’s Membership appeared first on MiBase New Zealand.
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Go to Member -> Company and find the company you wish to renew in the Company List and click the purple Edit button alongside it.
You will be taken to the Editing Company page. To the right of the page, you will see an orange Renew Member button, click that and the membership automatically renews based on the current information listed for that member.
A Success message will appear with the membership fee amount, new expiry date and the button Send Renew Membership Email if this option has been set up in your system.
Follow this link Membership Renewal email if you would like to see how.
Clicking OK will take you back to the company’s detail page.
Clicking Send Renew Membership Email will take you to the send email page. Scroll down to the bottom you will see the button Send Renew Email, click that to send the email.
The membership fee amount added will be seen on the company’s payment page. To see this click the Payment button in the top menu. You will see the fee added and the account balance will adjust accordingly.
If you go back to the Editing Company page, you will see under Other info, the new expiry date field will have updated.
If a company wants to change its membership type, this will need to be updated first and saved before renewing the membership. The reason being is when the renewal membership fee is added, it will add the old membership type and not the new. If this does happen, however, it can be manually changed on the Payments page by clicking the green Edit button next to the payment.
To change the membership type simply go to the Editing Company page, the second field is the Membership Type, select from the dropdown menu.
Click Save Company.
A green Success message will appear. Clicking OK will take you to the Company Detail page.
Click the pink Edit button and then the Renew Member button.
If your toy library is using the Members Website, you can also set up the option of allowing your members to renew their own membership when it expires.
To do this go to Setup -> Members and type in online_renew in the Name search box. Change the setting to Yes if you would like members to be able to renew their own membership by clicking the Edit button and making the change.
Once this is done, when the membership is due to expire in a month or has expired, the company will see on their Home page, once they have logged in, a red Renew Now button under their details.
Clicking this button automatically renews their membership and displays the membership fee added to their account and the new expiry date. Clicking OK will take them back to their Home page.
If they click on the Transactions tab, they will see the fee added to their account.
The fee will also appear on their Payments page on the admin website.
Note: a company cannot change its membership type. If they would like to do that they will need to contact you, the admin.
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]]>The post Resigned or Locked Company appeared first on MiBase New Zealand.
]]>Resigned or locked companies (a company whose membership has been expired for quite some time), can be seen on the Not Active page.
To see the list of resigned/locked companies go to Member -> Not Active
To read more about the Not Active Lists please read the following article: Not Active Members page.
So you can distinguish between a company and a member, a company will literally have the word ‘company’ as the first name.
If a company has been resigned and they are looking to rejoin again it is quite easy to do and is exactly the same process as a resigned member rejoining again.
Read the following article to learn how to renew a resigned company looking to rejoin.
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]]>As you can see from the image below, the first home page is for a member, the one alongside it is for a company.
The difference being is a company has the details for their two referents, whereas a member will have the second contact details and the names of their children.
Another difference is the ability to edit the information. At the moment, if your toy library has activated the setting, a member can edit their information. A company is unable to do that however this will soon be possible when Version 2 of the module is available.
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