MiBaseNZ Features

It is a one-stop shop for all your toy library’s needs.

With MiBaseNZ everything is accessible from one place because it is cloud based, so it can be accessed by all our administrators from home. Life is so much simpler for a Toy Library.

So many functionalities for every type of Toy Library.

Powerful Membership Page

You can have as many Membership that the Toy Library needs and choose many different configurations. Rent free, double or half, a number of visits, max number of toys to loan, the loan period, membership fee, the length of the membership and also if the membership can be renewed.

Roster System

MiBaseNZ’s Roster System allows both admin and members to book duties for your library.

Management for all Roster Duty with also automatic email remainder. Possibility to have a different type of Duty for a different type of Member and also a coordinator.

You can choose to just have it in the Admin Website or you can allow members to use it in the Member Website and also choose to view it on the Public Website.

You are able to generate the roster calendar for every month you need in advance.

Once your Roster is generated it is one click to add a member to the Duty Session, the number in brackets, next to the member name is the number of duties to do. Session times and a number of volunteers (slots) are predefined in preferences, then one click to generate a whole terms/years roster.

Very detailed Loan Page

MiBaseNZ’s Loan page is more than just loaning toys to your members, it also has many other functions linked to it. For example, when you have selected a member, you will able to return their toys or renew them, see their reserved toys (if any), manage the free rent function or override the number of toys allowed for this member, email or print receipts, and so much more.

You can also see all detail about the member selected and the toy.

Possibility to add a Member Alert and Toy Alert without leaving the page.

Print or email the Loan Receipt to the member.

The receipts can be customised to include general Toy Library information (short notes on upcoming events) toys on loan (including pictures of toys on loan), expiry date, payment balance.

Toy List with many information

MiBaseNZ’s Toys List page allows you to view all your toy library’s active toys. This also includes the toys that have the status Processing (although not active in the Member and Public Website, it is in the admin website).

This list/page also displays a range of information about each toy as well as the ability to quickly view the image of each toy.

You can click on the table header to sort the table data and you are also able to download/print the PDF and Excel before of after using the filter.

Member list page with many information

In the “Member List” page the Toy Library can check all member’s details, balance and duty situations.

If the Balance is red, the member owes money. If the RosterDue is red, the member has to do duties, if it’s negative, the member has done more duties than expected!

Click  to EDIT if you need to update the member details or click  to VIEW if you need to see more information.

You can also click on the table header to sort the table data. You are also able to download/print the PDF and Excel.


Powerful and fully customizable Automatic email system

An amazing feature of MiBaseNZ is the ability to set up and send emails to your members automatically. You can imagine how much time will be saved by not having to do these manually and by not having to remember to do them.

There are a number of different types of automatic emails you can choose to use. You can choose the day you would like them sent and how many days before or after the event they are sent.

Some of these notifications include reminders to expired members, due to expire members, roster duty reminders if the member has not put themselves down on the roster, new member email, renew member email, toys due to expire, overdue toys, birthday.

Each Automatic email have the own email template that you can change.

Design your Public Website

Website – For Toy Libraries without their own Website, they can use the MiBaseNZ website to communicate with members and display their Toy catalog and news
Look here some example: https://pegasustoylibrary.co.nz/ or https://taupotoylibrary.co.nz/ or https://otautautoylibrary.co.nz or https://papamoatoylibrary.co.nz/

You are able to change the look of your public and member website.

You can add a background, font colour and font type for the titles and body.

Top menu and footer colours and fonts.

You don’t need any technical skills just your imagination!

HR module with Timesheet

MiBaseNZ’s Human Resource module has been created to help libraries manage their employees in a fast and efficient way. With this module, you are able to create a list of your employees, current and former, with each employee having their own personal details page and individual timesheets. You can also create a list of your Committee members and record information such as if they have keys or bank access.

You will have:

  • Human Resources Page with some information and last month activities
  • Employees: this page is where you add new employees, as well as edit or resign them, and see the full list of your current employees.
  • Timesheet: this page is where you add new timesheets for each employee as well as see all timesheets for all employees.
  • Committee: this page is where you add your Committee members as well as edit or resign them.
  • Former Employees: this page lists all your ex-employees.

Modern Reservation System in the Admin and Member websites

MiBaseNZ’s Reservation System, where admin can make a toy reservation for a member or a member can make a toy reservation for themselves in their Member Website.

The Reservation System has many functionalities like

  • max number of toy reserved in accordance with the max number of toy that a member can loan;
  • number of days that a toy can be reserved in accordance with the loan period;
  • stop a member to reserve a toy when a toy library is on holiday or close;
  • and much more…

A Toy Library can also change some settings to setup the reservation in the way that need.

The Reservation System has also a list of reserved toys with the possibility to delete, change and add a new ones.

A complete Report System

MiBaseNZ’s Report page provides toy libraries with a rather large selection of reports to choose from. Each of these reports is compiled from your toy library’s data which is why it is important your data is accurate. These reports are also very specific and will help you gauge the overall performance of your toy library.

There are two types of reports; daily reports or reports by date range.

Daily reports based on the information for that day. They can be categorised under 3 different types of reports; members, payments, and toys.

Data Range reports are by date range. You can choose a certain week, month or year.

Join now - Signup form online

MiBaseNZ‘s Join Now page is the online membership application form for your toy library which can be viewed on the toy library public website.

If the Toy Library has decided to activate the Join Now page in the Public Settings, they will need to decide what functions and information you would like to use and obtain from this application form.

There are many customisation that the Toy Library can do for that page.

Statistic and Dynamic Dashboard with many charts

MiBaseNZ’s Dynamic Dashboard page provides you with all your toy library’s data in a variety of different charts.

You will see a list of the different charts available with some default charts displayed. To de-activate these charts or to activate others, all you need to do is check the box alongside the chart you would like and click Show.

For all ‘Financial and Loans’ charts, you can also choose a financial year from the dropdown menu underneath. If your toy library operates around a different financial year that is not listed, please contact us and we can add it in for you.

Accounting Module

MiBaseNZ’s Accounting page has all the functionalities that a toy library’s accountant or treasurer could need.

It has the ability to record all your library’s transactions, keep track of its fixed assets and provide an accurate accountability report when needed.

…and so much more…

Contact us to have access to our demo system and you can test how MiBaseNZ can help your Toy Library.