De-activating Overdue Fines

Now that you have decided to re-open your toy library and depending on how long you were closed for, all the toys that were hired over that time would have been accruing overdue fines. To avoid your members being charged these fines when the toys are returned, you will need to de-activate the MiBaseNZ fine system.

You will only need to do this until all toys have been returned that were hired over the closed period.

If these toys are not returned relatively quickly, however, the fine system will need to be turned back on for toys that have been hired since opening. If this needs to happen, then the fines can be deleted manually.

To de-activate MiBaseNZ’s fine system, go to Setup -> Administration

Type in ‘fine’ in the Description search box.
The setting is called recordfine. Click on the Edit button and select No from the dropdown menu. Click Save.
You will then need to log off and log back on again to update the setting change across the system. RecordFine

If you have already had toys returned and members have been charged overdue fines, you can delete these manually. To do this click the Payment tab in the top menu bar.

Type in the member’s name or ID for their payments page to appear. Payments page

Scroll down and find the fine. Click Delete.
Overdue toy fee

Type in the reason for deleting the payment and click Delete.
Delete payment page

The fine will no longer appear on the member’s payments page and the fine will be deleted from the account balance. If there are multiple fines, you will need to delete them individually.

**Remember to turn the fine system back on when all the toys have been returned**

Setting up fines for overdue toys

If your toy library chooses to charge your members a fine when their toy is overdue, MiBaseNZ has various settings which you can change to your liking. These settings allow you to choose how much the fine will be, how frequently the member will be fined and when the fine should start.  

 To activate the fine system go to Setup -> Administration and type in the word “fine” in the Name box. The list will be filtered to show all settings related to overdue fines. Each setting can be easily changed by clicking the Edit button alongside it, making the change if necessary and clicking Save.

  • #4: to activate the fine system select Yes
    Note: fines are calculated on a weekly basis
  • #14: if you want the fine to be the same as the rent or hire fee then select Yes. If you want the same amount for all the overdue toys, select No
  • #20: if setting #14 is No, then you can decide on the amount for the weekly fine
  • #55: selecting Yes will activate the fine after the first week late


There is also another setting called “grace” where you can decide how many days grace after the first week overdue you would like the fine to start.

Once setup is complete, when a toy is returned either via the Return page or the Loan page, MiBaseNZ will automatically calculate the fine. You will see it appear on the Payments page.