New Password – Bulk email

When an administrator or volunteer decides to reset their password on the login page, they will automatically be sent this email with their new login details.

To create/modify this email template, go to Setup -> Email Template, type in ‘password’ as shown below, and click the yellow Edit button.

Then change the content in the email.
You can also add any generic shortcode you like to the email. Follow this link to view our full list of shortcodes.

New password email template

Click Save.
A Success message will appear. Clicking Go Back will take you back to the Email Templates page.

Success message

Add a new Administrator

MiBaseNZ allows you to add multiple administrators that can work in MiBaseNZ. Each administrator will have their own login details and password.

There are various pages within MiBaseNZ where the admin’s username is recorded allowing you to see who has worked in the system on what day or who has made the most recent changes. Some examples of these pages are the loan and payment page, activity log, stocktake page, and toy detail page.

To add an admin go to Setup -> Add Admins

Any administrators already added will be listed in the Administrator’s List (see below).
To Edit an Administrator, click the pink Edit button. For further information follow the link.

Adding an Administrator

To add a new administrator, you must make sure you fill in the fields with a red *.

  • Username: without any space or special characters. This must be unique, no administrators (including volunteers) can have the same username
  • Password: minimum of 12 and maximum of 32 characters using at least 1 number, 1 capital letter, and 1 special character, with no spaces. Passwords must be unique, no administrators (including volunteers) can have the same password
  • Confirm password: this is a newly added feature
  • Email: this address must be unique, it cannot be the same as any other administrators or volunteers
  • Mobile number, you can use spaces here
  • Full Name: you can use spaces here

If you have not followed the requirements for each field, a pop-up box will appear letting you know what needs to be changed along with a red cross.

Alternatively, if you have met the requirements you will see a message along with a green tick

Pop-up box

Once all fields have been completed, click Create. Their name will now be added to the Administrator’s List. A Success message will also appear.

Success message