Emailing a toy loan receipt

Once you have finished loaning toys to a member, you have the option of emailing a toy loan receipt if the member would like one.

It is as simple as clicking the yellow ‘Email Receipt’ button under the toy loans list.
Email receipt button in the toy loan page
The email is automatically sent and a Success message appears above the toy loan list
Success message

Email template

The first important step you need to do before using this function is to create/modify the email template called ‘email_receipt’.
Go to Setup -> Email Template and click the yellow edit button alongside it
Loan receipt email template

Then change the content in the email and click ‘Save’
Toy loan email receipt template

You can add any generic shortcode you would like displayed, for example, in the above email, you can see [longname] or [balance].
Look at our documentation here https://mibase.co.nz/knowledge-base/use-shortcode-in-the-email/ for the whole list of shortcodes.

Toy Loan List shortcodes

For the list of loaned toys inside the email you can use these specific shortcodes:

  • [toyslist_pieces]: Toy on loan list with description
  • [toylist]: Toy on loan
  • [toyslist_detailed]: Toy on loan list very detailed
  • [toyslist_small]: Toy on loan list small
  • [toyslist_very_short]: Toy on loan list very short

 

 

Printing a toy loan receipt

Once you have finished loaning toys to a member, you have the option of printing a toy loan receipt if the member would like one.

It is as simple as clicking the orange ‘Receipt’ button under the toy loans list, checking the settings in the print box that appears and clicking ‘Print’
Print receipt button in the toy loan page

Email template

The first important step you need to do before using this function is to create/modify the email template called ‘loan_receipt’.
Go to Setup -> Email Template and click the yellow edit button alongside it.
Email template for print receipt

Then change the content in the email and click ‘Save’

You can add any generic shortcode you would like displayed, for example, in the above email, you can see [longname] or [balance].
Look at our documentation here https://mibase.co.nz/knowledge-base/use-shortcode-in-the-email/ for the whole list of shortcodes.

Toy Loan List shortcodes

For the list of loaned toys inside the email you can use these specific shortcodes:

  • [toyslist_pieces]: Toy on loan list with description
  • [toylist]: Toy on loan
  • [toyslist_detailed]: Toy on loan list very detailed
  • [toyslist_small]: Toy on loan list small
  • [toyslist_very_short]: Toy on loan list very short

The result is:

Emailing or printing a payment receipt

On MiBaseNZ’s Payment page, you have the option of either emailing or printing a payment receipt for your members if they would like one.

Note: If you are using the Member Website, you can direct your members to view their payments on the Transaction page when they log into their account.

Go to the Payments page by clicking on the purple Payment button in the top menu.

Once you have selected a member, the first thing you will see underneath the member’s name is a grey row with Select Start/End Day fields and the yellow Email or Print Receipt button.
To email or print, a receipt for this member, a date range is required before clicking the button.

Selecting the date range

Depending on what the member would like, you can send or print a receipt just for today, for the last week, for the month, whatever they would like. All you need to do is add in the start date and end date by clicking the fields/boxes and choosing the date from the calendar. See the example below.
If you need to just send or print for today, the start and end day need to be the same.

Once you have selected the date range, click the yellow Email or Print Receipt button. You will then be taken to the preview page, as seen below. From here you can decide if you want to print or email the receipt.

Send the receipt by email

If you would like to send the payment receipt by email, click the yellow Send Email Receipt button.  Underneath the button, the below result will appear.

The member will receive the email like this:

Payment email receipt

Printing the receipt

If you would like to print the receipt to give to the member, click the orange Print Receipt button.

MiBaseNZ will then create a PDF that automatically downloads to your device which you can then print. The PDF receipt will look like the example below.

Print payment receipt

 

Email Template

The first important step you need to do before using this function is to create/modify the email template called ‘Payments_Email’.
Go to Setup -> Email Templates and click the yellow edit button alongside it.

Then change the content in the email and click Save.

Payments Receipt email template

You can add any generic shortcode you like to the email. In this case, there is none however if you would like to see what you could add, follow this link to view our full list of shortcodes.

Payments shortcode

For the member to see their list of payments, you will need to ensure the shortcode [payments] is added as shown above.
It will have the member’s balance, the receipt total, and the list of payments according to the date range.
It will look like this: