How to use Click and Collect in the Admin Website

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There are two types of bookings to use in the MiBaseNZ Click and Collect Booking system in the admin website.

Booking option 1: toy drop off only where no toy reservations have been made.

Booking option 2: reserving a toy first then selecting a pick up and drop off time for this toy.

To see how to reserve a toy, go to the article Book a toy with the Reservation System.

Once you have done that, you are ready to book a pick up and drop off time. (These times will be based on what you setup in the Days and Times page.)

Go to Reserve -> Click and Collect

You can see on this page a list of all the bookings made by admin and by members on the member website. As mentioned above, the dates and times are taken from the Days and Times page.

You can delete a booking by clicking the yellow icon “Delete” button alongside it.

Drop off only booking

To add a drop off only booking, click on the “Add Drop Off” button.

Fill in all fields from the dropdown menus:

  • Borid: lists all the toy library members. Select the member you are making the booking for.
  • Date drop off: lists the dates the toy library is open based on what you setup in the Days and Times Select a date.
  • Time drop off: lists the time slots that were set up in the Settings and content Choose a time slot the member would like to drop off the toy/s.
  • Note: type in the name and contact number of the person who will drop off the toy/s if that person is not the member the toy has been reserved to or add any other notes. Remember, the note will show up in the My Library page on the Member website.

Click “Save” once all fields have been completed.

You will see the Success message appear underneath. An Error message may appear if there is a problem.

When you click “OK” you will be taken back to the Click and Collect – Booking time and date page.

Add a new pick up and/or drop off booking connected to a reservation

To add a new pick up and drop off booking, click on the “Add New” button.

Members who have reserved multiple toys will only need to make one booking.

Fill in all fields from the dropdown menus:

  • Borid: lists all the members who have reserved a toy. Select the member you are making the booking for.
  • Date pick up: lists the date the member has reserved the toy/s for. Select a date.
  • Time pick up: lists the time slots that were set up in the Settings and content Choose a time slot the member would like to pick up the toy/s.
  • Date drop off: this date will be based on how long your library hires toys for. For example, if you hire toys for two weeks, the date will be two weeks from the pick up date. Select a date.
  • Time drop off: lists the time slots that were set up in the Settings and content Choose a time slot the member would like to drop off the toy/s.
  • Note: type in the name and contact number of the person who will collect the toy/s if that person is not the member the toy has been reserved to or add any other notes. Remember, the note will show up in the My Library page on the Member website.

Click “Save” once all fields have been completed.

You will see the Success message appear underneath. An Error message may appear if there is a problem.

When you click “OK” you will be taken back to the Click and Collect – Booking time and date page.

Booking List Page

If you look at the list of bookings, you will see your booking. If it is a rather long list, you can search for the member by typing the name in the “MemberName” box.

You can also sort this list by the categories listed depending on your preference. Click the arrows next to the category you want to sort the list by.

You can also download/print the list to PDF and/or Excel by clicking the “Export to PDF” or “Export to Excel” buttons.

View the video here:

 

(This video has two sets of instructions in it. The first will show you how to setup the booking system, the second, will be how to use the booking system in the admin website)

Now you know how to book a pick up/drop off time in the admin website, the following article will explain how a member can book a time in the member website.

How to use Click and Collect in the Member Website

Previous Setup the Click and Collect Booking Module
Next How to use Click and Collect in the Member Website
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