MiBaseNZ new system update to version 2.16.12

MiBaseNZ updated to 2.16.16 - 06/10/2020

Bugs fixed

  • Ticket #402: member name not changing in loan page
  • Ticket #578: Toys List for Stocktake
  • Ticket #588: 404 Error when trying to add in new prices
  • Ticket #583: Duties not recording
  • Ticket #590: Toy Stat export issue
  • Ticket #593: PDF Report

New Functionality

New Email Template for bulk emails

Requested by Taupo Toy Library

You can now create email templates to be using in your bulk emails
Go to Setup -> Email template

New bag label


Requested by Devonport Toy Library

MiBaseNZ new system update to version 2.16.11

MiBaseNZ updated to 2.16.11 - 26/09/2020

Bugs fixed

  • Ticket #557: Reserved toy on loans page
  • Ticket #558: Issue with member access
  • Ticket #559: member unable to reserve toys
  • Ticket #561: My wishlist
  • Ticket #572: Unable to use the Member Alerts Box on the Loans Screen
  • Ticket #577: Returning toys
  • Ticket #578: Toys List for Stocktake

New Page

Activity Log

MiBaseNZ has created the Activity Log page so you can see all the activities occurring in your system as well as seeing where any errors are coming from.

If multiple users log in to the system, then keeping an activity log will help you monitor all user activity. This means that all activities happening in your admin website by your admin and volunteers, all activities that your members will do in the Member Website and even the systems server activities will be recorded.

When an admin, or a volunteer or a member changes any data or deletes or adds any information, the log system will record these changes adding a separate row for each activity.

Documentation: Activity Log page

New small functionality changed

New button – All Not Active Toys to Excel

Added the new button under Setup -> One-click function.

New small design changed

More info in the Home Page

You can now see the Toy Library code


We update all the table’s design with the new version.

List of all toy categories

MiBaseNZ new system update to version 2.16.10

MiBaseNZ updated to 2.16.10 - 16/09/2020

Bugs fixed

  • Ticket #558: Issue with member access
  • Ticket #556: Members site
  • Ticket #555: Members reserving toys online

Old function changed

Toy Category Page

We added the column called “Public”, now you can choose which category can be selected in the Public and Member website. If, for example, you have some category without any toys yet or with not active toys only, you can remove the category from the Public and Member website.

Toy Category

Documentation: The importance of toy categories

New Report

Toy Not Active List with purchase by date range

Requested by Eastern Bays Toy Library


New Email Template


You can now create the newsletter template and use in the bulk email



New small design changed

More info in the Home Page

You can now see the list of reservation active and client (only for party pack module)

Toy -> Age Group

You now have the Add new form in the page not in a different page.

Toy -> Condition

You now have the Add new form in the page not in a different page.

MiBaseNZ new system update to version 2.16.9

MiBaseNZ updated to 2.16.9 - 06/09/2020

New Page in Admin - Reservation History

You can see all different reservation created in the past with the different status, loaned or deleted.

Go to Reserve

Click Reservation History

New Page in Member and Public websites

Ticket #507: Toy reservation request.

Requested from North West Toy Library

Hi Daniela,
I understand that members can see if a toy is reservable when they look at individual toys in the catalogue, but I was wondering if there could be just one place that they had to look to see the whole reservable list of toys – a list or a page or a drop down where they were all in one place – like the report that admin can generate, but for members to see (so maybe just the name of the toy and the picture, something simple like that) –
then they can go into the catalogue and go straight to that toy to reserve it.
I hope that makes a bit more sense?

We created the page called “Reservable toys” in the both Member and Public website. To show the page go in your Public settings and change both settings “menu_toy_reservable” and “limit_reservable”

New detail in the toy detail page in Member and Public websites

Tags – Keywords

We added the list of tags or keywords in the toy page in both member and public websites.

It will improve the visibility in Google and soon it will be possible to click on one of it and go in the list of toys that has the same tag.



Bugs fixed

Ticket #481: Incomplete email address showing in the member list

Ticket #526: It wont allow me to add a new child to a members profile.

Ticket #528: Unable to enter child’s birthdays

Ticket #531: Children’s dates of birth

Ticket #535: Adding children’s name and DOB to new member

Ticket #537: Add child not working

Ticket #538: Opening Hours on bag Label Squished

Old function changed

Delete a reservation

You are still able to delete a reservation but now the system will change the status to “Deleted” instead to delete from the database.

New small design changed

Member website

Toy menu: the menu has been changed like the menu in the public website with 4 sub-menus.

One-click button

One-click function page: we added a new button in the right part of the page called “not reservable all toys”.

List of 1 click functions

Documentation here: https://mibase.co.nz/knowledge-base/using-the-1-click-function

MiBaseNZ new system update to version 2.16.8

MiBaseNZ updated to 2.16.8 - 30/08/2020

New Functionality - Wishlist on the Member Website

Now your members will be able to look all your toys and add some of them in their wish list and loan or reserve in the future.

New Page with the list of toys wished and the possibility to see the status, in library, on loan, if it’s reserved and when and also the ability to click and reserve the toy or delete it.

To add the toy in the wish list, your member will have to open the toy detail page and click >> Add to my wishlist << or >> delete from my wishlist << if it’s already been added.


The button “Reserve” will appear only if you have the reservation system active in your system.

Documentation here: https://mibase.co.nz/knowledge-base/my-wishlist-page/

Bugs fixed

Ticket #496: Click and Collect question

Ticket #489: Stocktake date not displayed

Ticket #497: Missing piece refund box not appearing

Ticket #521: Toy reserve

Ticket #523: Can’t remove reservation option

New Reports

Toy that can be reserved List

Requested by North West Toy Library

New small addition in some pages

#496: Click and Collect question

Requested by North West Toy Library

Hi guys. We have had a member trying to make a click and collect booking for today. She has reserved her toys but when she goes into click and collect no dates show on the drop down menu for her to be able to make a booking. When I go in and try to add a booking as an admin, I can’t see her in the drop down menu to be able to add her manually either. Can you please suggest any reasons why this might be happening/what she has done wrong?

The click and collect function was allowing to record a collection day/time from the day after, now you are able to add the day/time to collect in the same day.

#438: Accessories location

Requested by Papamoa Toy Library

I also looked at the location box in toy edit, but we are not able
to add text into this box. My concern is that this will not show up on the
loans page as we are loaning or returning a toy, as it’s important that our
can see this alert on return also so they know where the accessories go. I
think loading the accessories
as an admin alert will be better for us.

We created a new filed to add the location any accessories or documents in the toy detail page and toy edit form. You will see the info also show up in the loan screen.

#509: download all the pages labels together

Requested by Eastside Toy Library

I would love to be able to download all the pages labels together ❤ just so I can do a bulk print and stick session!

We added the third box in the Report page where you are now allowed to print all toys in a specific category. Please, if you have more than 100 toys in a category run the bag label during nights.

MiBaseNZ new system update to version 2.16.7

MiBaseNZ updated to 2.16.7 - 16/08/2020

Covid function has been changed

The Covid function has been moved under Setup -> Temporary close 

 and now you are able to Activate or De-activate with just one click!

Bugs fixed

Ticket #489: Stocktake date not displayed

New Report

#458: Toys List in the library grouped by category with box note

Requested by Waimairi Toy Library

Hello, are we able to have a smaller printable stock take toy list, excluding loaned toys as its a struggle to print the report due to its size.

New email template with a setting

#422: renew_membership

Requested by North West Toy Library

We would like an email template (like welcome email) to be set up for when members renew their membership. To say something like: Dear [member], Thanks you very much for renewing your [type – eg: 6 month duty] membership with [toy library name]. Please make sure you carefully read through our updated terms and conditions – these might have changed slightly since you first joined. We are very appreciative of your ongoing support and use of our service. Kindest regards, [toy library name] team.
We would like it to sent out AUTOMATICALLY when members renew their membership (one less thing/button to click for people/volunteers to have to remember!)

We created the email template and we added the settings to send automatically the email.

FIRST STEP – Go to Setup -> Email Template and search for “renew_membership“, look the template and change if you need it.

SECOND – Go to Setup -> Administration settings and search for “auto_renew_email“, if you like to have the function that send the email automatically change that to YES otherwise you will see the email button “Send Renew Membership Email” after you renew the membership!

New section in a page

Days and Times

You can add all holidays or days when your Toy Library will be close. Remember to delete the old one and add the new one every year.
On the next update those holiday will be used into the New Reservation, Public and Member website messages and in the New Roster System.

New small addition in same pages

#456: Under ‘Editing Member’ page, Expired date not a year from renewing date

Requested by Papamoa Toy Library

Expired Members renewing on a later date than the date expiring, the system doesn’t alter a years expiry date from day you renew. It only does this if you renew on date of expiry. We then need to go back in and change this ourselves to reflect the correct date of expiry. Please could you look into this for us. I mentioned it at the training workshop which you then looked at and agreed was happening. It’s just something we have become use to fixing but it is a beggar. Thanks

Now you have a new setting called “expire_from_now“.

The function now works in this way: 

if you choose Yes, when you renew a membership BEFORE the due date it will still add the number of months from the type of membership from the expire date – when you renew a membership AFTER the due date the new expire date will add the number of months from the type of membership from today.

If you choose No, the function will remain as is now, so the new expire date will add the number of months from the type of membership from the old expire date.

#450: New Function – creating a block for no more loans

Requested by Pegasus Toy Library

We have a Casual membership where members are only allowed to hire 3 times over the year. Are you able to create a block when these members have reached their third hire?

Membership Page

We added the field and column into the Membership page, called “visits”.

Member Stat

Add the column TotVisits at the Member Stat.

Loan page

Add the message in the Loan Page

#457, #466: Children Name and Birthday

Requested by Papamoa Toy Library 

Hiya, any chance the children’s names and dates of birth can be displayed on the loan page – as important as it is to address the adults by name it is as important to address the children by their names and to use the children’s names when talking to the parents. At the moment I am adding the names into the admin notes box but would ideally like to use that only for what I need to remind/talk to members about. Thanks 🙂

and Taupo Toy Library

Are we able to have the option to add the children’s names onto the loans screen please? It’s important to us that we know the children’s names when they are at the counter. I know it gives a wonderful impression and makes them feel important. Although I know a few of the children’s names I certainly don’t know all of them. I like to talk to the children when they are returning & hiring toys. If this was on our loans screen we could then use this easier than changing screens for a reminder. Not sure if it’s something others would want or not. Thoughts?

Now you have the children birthday list in your Home Page

and the names, age, date of birth and birthday message in the loan page

#464: Add admin notes box to loan page

Requested by Taupo Toy Library

Hi there, I’m finding that the admin notes box is the one I use most – I add any notes in it about things that I need to ask members about or remind them about when they come in next – it would be really handy to have that admin notes box available to add details into on the loan page as that is the main page used. If I have to go from the loan page to the member list, find the member and scroll right to the bottom of the page it is time consuming and I don’t always have the time to do it in between one member to the next coming in so am having to write myself notes on a piece of paper and then go back and add the notes on mibase later – a lot of double handling. Having the member alert box and toy alert box there is good – just adding the admin notes would make it way more streamlined – any chance of this….please 🙂

#465: Link to roadmap

Requested by Taupo Toy Library

Hi there, any chance on the admin home page there could be a link to the roadmap – it’s great having the links to the documentation, ticket system etc all there – if there could be a link added so we can get directly to the roadmap it means all info we need to keep up to date and see what’s happening can be got to all from one place 🙂

MiBaseNZ new system update to version 2.16.6

MiBaseNZ updated to 2.16.6 - 29/07/2020

Bugs fixed from tickets

Ticket #434: Dropdown menu for members names not appearing in the payment page
Ticket #436: Missing toy status malfunctioning
Ticket #429: Missing part malfunction

Small design changes

Member Stat Page

We have added the column “LastRenewed” where you can see the last time the member renewed their membership.

MiBaseNZ new system update to version 2.16.5

MiBaseNZ updated to 2.16.5 - 26/07/2020

Bugs fixed from tickets

Ticket #389: Not Active toys can be loaned out

Ticket #398: Reservation setting #13 potentially not working

Ticket #395: focus on scan toy in loan page

Ticket: After a toy has been inserted, the button on the right “Back to Toy Detail” does not take the toy ID

Ticket: LOAN print receipt when the balance 0 didn’t show up the 0

New report

#371: Toy List Purchased with cost

Requested by Dannevirke Community Toy Library by our Ticketing System.

Good morning. Our Treasurer has asked for a report showing all the toys and their values, including the total value for all toys at the bottom – Toy List showing value of each toy. With total value of all toys in Toy Library with total value at the bottom/end The report called Toy List Purchased with cost by date range is good, but we have older toys so it doesn’t include all of them. A similar report covering all our toys with a total value at the end would be brilliant.

You can choose the paper orientation, Landscape or Portrait. You will have the total at the end of all pages.

#356: Member due by date range

Requested by Taupo Toy Library by our Ticketing System.

Hiya – just wondering if there could be a report added – “members due by date range” would be great to put in the weeks date range and have a list of all members due in on each day…..and if it had a list of toys they have due that day too it would be even better. Hope that makes sense….flick me an email if not. Thanks in advance.

You can choose the date range

Automatic emails requested by Toy Library

#400: EMail request- due to duty

Requested by Ellerslie Toy Library.

We love the membership about the expire with duties to do still, would it be possible somehow to setup multiple reminders, so we have 90 days, 60 days 30 etc?
Could it also include the date their membership expires?

Go to Setup -> Automatic email and search for “due_to_duty”.

Small functionalities requested by Toy Library

#410: Suggesting when loading new toy

Requested by Papamoa Toy Library.

Hi, just a small suggestion which would benefit all libraries. When we use the’ add new toy’ button and we have been given a new toy number. It takes awhile for us to process this toy, sometimes we get distracted and need to come back to it the next day. When you have saved the new toy number it automatically comes up as the status being active and we manually need to change this toy status to processing. Unless we do this change of status it already comes up on our website as live. Are we able to have the automatic status as processing and when we are finished adding the toy details, photo etc, then change the status to active? Thoughts? Sometimes through distractions etc it is easily forgotten to manually change this.

Go to Toy -> Add New Toy

#372: Extra info boxes – Member Page in Admin

Requested by Papanui Toy Library.

When I am putting a new members details in there is only one box for drivers license and community services card (if they have one).
There is a space on the same line for another box so is it possible to have one box for ID and make a new box for the community services card?? We take all our members drivers licenses for ID and it would be easier to have separate boxes if they have both cards. Thanks 

Go to Member -> Add New Member or Member list -> Edit a member details

#373: Another Info box – Member Page in Admin

Requested by Papanui Toy Library.

Hi, would it be possible to have another box for an alternative contact?
At the mo we are just using one of the random boxes at the bottom but it would be nice to have another box specifically for this. The second contact box does not work as the name comes up on the membership page and they are not a spouse or partner, they are another contact if we cant get hold of any members family. We put in their name, address and phone number, thanks.

Go to Member -> Add New Member or Member list -> Edit a member details

LOAN PAGE – toy loan receipts need to include a member’s next roster duty

In any email template, you can add all of the “generic” shortcodes.

For the next roster add the shortcode [nextroster] into the email or loan receipt.

For more info and the list of shortcode, please go to our documentation https://mibase.co.nz/knowledge-base/use-shortcode-in-the-email/

Small design changes

Missing Pieces

The button on the right has been re-called to “New Part Status”. 

When a Toy Library wants to add new missing/broken pieces the page had the dropdown list with all members, not easy to use.  Also, the list of “piece status” was very long and not all of them were relevant.

Now the forme has:

  • member search box instead of the drop-down
  • only the list of those pieces status:
    • Replaced
    • Missing
    • Broken
    • Found
    • Fixed

Report Page, list

We are improving the list of reports with the description and add the demo. You will be able to click the small image to see a demo of the report before using it.

Member Detail Page

We are improving the page by adding more titles and primary and secondary contacts altogether.

We have also reduced the roster list by displaying only the roster done and to do in the current year of membership.

MiBaseNZ new system update to version 2.16.4

MiBaseNZ updated to 2.16.4 - 09/07/2020

Bugs fixed from tickets

Tickets #353, #350, #346: Scan toy. Not automatically add the toy on loan, we have to click again to loan.

Tickets #343: fines for missing parts or broken parts not automatically added the cost on the payment system.


New functionalities and/or Pages

Volunteer Setup – Home Page section

Requested from Omokoroa Toy Library.

We added the Home Page section in Setup -> Volunteer Setup

Volunteer Setup - Home Page section

(Click the image to see that bigger)


On the left column of the table, you can able/disable each table on the home page.
On the right column of the table, you can able/disable some sections in the right column on the home page.

(Click the image to see that bigger)

Children in the Member website

Requested from Pegasus Toy Library.

In the member website, we added the list of children.

The member will have the ability to Edit and add New child.

Member Setting

There is now a setting to show/hide the children’s section. Go to Setup -> Members settings and search for
Yes will show the children table, No will hide it.

The default is No.

Small design changes

Admin Home Page

We added a message, below the logo, for invoice not paid or due soon!

MiBaseNZ new system update to version 2.16.3

MiBaseNZ updated to 2.16.3 - 28/06/2020

Bugs fixed from tickets

Tickets #316, #303, #285: Not possible to loan a toy reserved not soon.

Tickets #327, #307: Toy onloan in home page not correct number as the Toy Onloan Page.

Tickets #282: Member->Not Active page, mobile numbers are not showing for any member

Tickets #263: I can’t access the full toy transaction history.

Tickets #268, #284, #287: Automatic email – Reservation Email Issues with wrong information and date.

Tickets #317: Toys Due Soon Email not working correctly

New functionalities and/or Pages

Member’s Ethnicity

This function was created by MiBaseNZ due to requests by toy libraries wanting to collect more information on the demographic makeup of their members. Once the different ethnic groups have been created, and the information is added, the figures are automatically collated in an easy to read pie chart.
To view the list and add or delete options, go to Member -> Ethnicity
Documentation here: https://mibase.co.nz/knowledge-base/ethnicity-add-or-delete/

New Public setting


Toy detail page: Show the replacement cost on the toy detail page on your public website.

(Click the image to see that bigger)


We updated all the “Payment Today” reports

by adding the member id

and the paper orientation

Additional functions on existing page

Membership Page

We added the possibility to have HALF rent for a specific Membership. Example

So, if the toy rent is $1.00 all members that have this membership will be charged $0.50.

For the Membership Page documentation go here: https://mibase.co.nz/knowledge-base/how-important-is-the-membership-page/

Design changes

Admin Home Page

We are presenting “BUZY” our new “Update icon”, on the right of your Admin screen. If you click on it you will see some info about the last update and also the link to see the article in our website with all documentation and list of bugs.

Member Add and Edit form

We changed/removed/added some field in the Add a new Member for and Edit a Member form.

Edit a Member – The right column has more info and the user and password for the member website and we added the possibility to choose the Ethnicity.

Add a new Member – We removed some not useful information, we added some (i) to easier understand what you need to add in the specific field and we added the possibility to choose the Ethnicity.

Small changes

We changed the section in the Admin Home Page called “Members who renewed their toys online“. Now you will see only the toys renewed in the last 7 days or until there are returned.

Settings cleaning

Public settings

We improved the description in each Public Setting and removed some that were not used anymore and replaced from the “Design your website” functionality.

Now you have 5 “filters” to use in the header to search for a specific function. For example, if you type “Top menu” in the description header you will see all settings related to the Top menu items.
We have now: 

  • Top menu item:  Activate/De-activate pages in the top navigation bar
  • Join now page: All fields to activate/de-activate in the Join Now page
  • Home page: All fields to activate/de-activate in the Home Page
  • Toy menu: Activate/De-activate pages under the Toy Menu
  • Toy list page: All fields to activate/de-activate in the Toy List pages

We are also creating detailed documentation to explain all of them where to use it.

Go here: