Setting Up Automatic Emails
An amazing feature of MiBaseNZ is the ability to set up and send emails to your members automatically. You can imagine how much time will be saved by not having to do these manually and by not having to remember to do them.
These Automatic Emails, also known as Cron Jobs, will be sent during the night, between 1:00 am and 4:00 am. The cron job is always active within MiBaseNZ, you just need to specifically activate them for your system.
There are a number of different types of automatic emails you can choose to use. You can choose the day you would like them sent and how many days before or after the event they are sent.
To see the full list of automatic emails, go to Setup -> Automatic Email
Before you start activating and using these emails, you will need to set up the Header and Footer templates. Once set up, every email, when sent, will automatically have the header and footer included.
Follow these links to set up your library’s header and footer templates:
You can see by the list below how many Automatic Emails you can choose to activate and use.
- #11 new_expire_covid: this one does not have an email template. It is linked with activating and deactivating the COVID function.
By clicking the links below, you will go to that specific Automatic Email to see how to set it up correctly.
- Roster reminder
- Overdue toy
- Membership Expired
- Membership due to expire
- Reservation reminder
- Duty due reminder Note: there is a further two duty due reminder templates, first and second. These were created for libraries to set up multiple reminders. Click the above Duty due reminder link for further explanation
- Member expired go to resign
- Due to expire membership with a negative balance
- Toy due soon reminder